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Virtual Event Blueprint

Checklist to plan, promote, and host your online event successfully

📋 Planning & Setup

Define event goals and KPIs Choose a virtual event platform (Zoom, Hopin, Airmeet, etc.) Set date, time, and duration Create event agenda & schedule Identify and confirm speakers

🛠️ Technology & Tools

Set up registration landing page Integrate payment/ticketing system Set up email marketing automation Run tech rehearsal/test event Prepare event assets (slides, videos, visuals)

📣 Promotion

Announce event via email and social media Schedule countdown and reminder emails Collaborate with partners or affiliates Create teaser content (shorts, trailers, blogs)

📍 Execution

Assign roles (host, tech support, moderators) Start event on time and follow agenda Engage audience with polls, Q&A, chat Record session for future use

📈 Post-Event

Send follow-up email with replay and offer Analyze KPIs and attendee feedback Repurpose recordings into content Plan next steps or next event